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Privacy Policy

The Backroom respects your privacy and we are committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from).

 

Important information and who we are

 

This website is not intended for children and we do not knowingly collect data relating to persons under the age of 16. Please see below for details of what personal data we collect and process through use of this website and why we collect it.

 

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

 

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

 

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

 

Submitting an enquiry

Type of data;
Identity
Contact
Any other personal information you provide.
We will use this information to respond to your enquiry.
Lawful basis for processing including basis of legitimate interest; Dealing with your enquiry which is performance of a contract with you.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

 

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

 

Analytics to improve our website, products/services, marketing, customer relationships and experiences

Type of data;
Technical
Usage
Lawful basis for processing including basis of legitimate interest; Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy).

 

Controller

Back Room Bars Ltd is the controller and responsible for your personal data. If you have any questions regarding this privacy notice, including any requests to exercise your legal rights, please contact us on the details below.

 

Our contact information

Back Room Bars Ltd T/A The Backroom, 50a Call Lane, Leeds, UK. LS1 6DT. datacontroller@thebackroomleeds.co.uk

 

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
We will only retain other personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Details of retention periods for different aspects of your personal data are available on request by contacting us.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

 

Where we send your data

Visitor comments may be checked through an automated spam detection service.
We may have to share your personal data with the parties set out below for the purposes set out in additional information below.
  • Internal Third Parties as set out in additional information.
  • External Third Parties as set out in additional information.
  • Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

 

Additional information

To administer and protect our business and this website

Includes Troubleshooting, testing, regular system maintenance, data analysis, support, reporting and hosting of data
Type of data;
Identity
Contact
Technical
Lawful basis for processing including basis of legitimate interest;
Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise). Necessary to comply with a legal obligation.

How we protect your data

We have appropriate security measures in place to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Third parties
Internal Third Parties
  • There are no internal third parties acting as joint controllers AND/OR processors of data within the Back Room Bars Group.
External Third Parties
  • Digital service providers acting as processors, operating in the EU, who provide a number of services, including but restricted to data feeds, hosting, SSL, data analysis, CRM, video streaming, social media and sharing services.
  • Professional advisers acting as processors AND/OR joint controllers including lawyers, bankers, auditors and insurers based in the UK who provide consultancy, banking, legal, insurance and accounting services.
  • HM Revenue & Customs, regulators and other authorities acting as processors based in the United Kingdom who require reporting of processing activities in certain circumstances.
  • Marketing services providers acting as processors including mailing and survey companies operating in and outside of the EU who provide distribution, reporting and analysis of emails and surveys.

To deliver relevant website content and advertisements plus measure or understand the effectiveness of the advertising we serve you

Type of data;
Identity
Contact
Profile
Usage
Marketing and Communications
Technical

 

Lawful basis for processing including basis of legitimate interest;
Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy).

 

To use our WiFi

Type of data;
Identity
Contact
Technical
Usage
Profile
Lawful basis for processing including basis of legitimate interest;
Performance of a contract with you Necessary for our legitimate interests. To enforce our terms of usage.

 

CCTV

In the interests of Public Safety, and the prevention of Crime and Disorder Back Room Bars Ltd uses CCTV in all of its venues. We may, in some of our premises use body cameras for the same purpose and the use one or both may be a condition on the premises licence. Where we use CCTV, this will be clearly signposted at the entrance to the premises.
Video footage will be retained for a minimum of 31 days and will only be accessed by the following personnel;
  • Site management
  • The Risk and Compliance Team
  • local law enforcement officers
Video copies of specific incidents may be retained and made available to local law enforcement officers and/or legal representatives where the footage is part of an accident investigation, official investigation or legal case.
Enquiries regarding CCTV footage should be sent to datacontroller@thebackroomleeds.co.uk